Why SRP Rejects a TDR Upload File, and How to Fix Each Cause

David Gul · Last updated October 22, 2026

ExcelGurus is not affiliated with, endorsed by, or acting for the U.S. General Services Administration (GSA). This guide describes GSA’s published instructions as of MAS TDR User Guide v2.0 (September 2026), as read on October 22, 2026; GSA updates them, so check its current pages before you report. It is not legal or tax advice.

SRP rejects a monthly TDR upload file for the reasons GSA’s own pages name: a Total Price that is not the quantity times the unit price rounded to the cent, an earlier month of a contract in the file that has not been reported, or a required field left blank. The User Guide adds that EA on an hourly labor category may cause a rejection. SRP then marks the upload Rejected, sends an email and shows the reason on its File Upload page: fix the file and upload it again before the month’s due date. GSA’s pages also fix the exact values several columns take, such as units from SRP’s list. EG TDR Reporter, an Excel workbook for Windows, prepares and checks the file and holds it back while any of these causes stands.

What SRP tells you, and what to do next

After you upload the file and confirm your data, SRP sets the reporting status to Submitted or Rejected, and sends an email either way. For a rejected file, read the reason on the File Upload page under Report Data, correct the file, and upload it again. A rejection is not a report: the month is still due within 30 calendar days after it ends, so leave time to upload twice. A month SRP already shows as Submitted is changed through Adjust Data instead, where the file you upload replaces the whole month (see Correcting a GSA TDR report).

The causes GSA names as rejections

A total that is not quantity times price

SRP checks Total Price (column K) when you submit, and its upload instructions say it rejects the submission when the total is wrong. The total is the quantity (G) times the price paid per unit (J), rounded to two decimals. GSA writes it as =ROUND((G2*J2),2), but the template is not to carry formulas, so type the result as a value. SRP also rounds a quantity or a price with more decimals to two when it processes the file, so type both at two decimals. Rounding in your books is one way it goes wrong: 37.25 hours at $142.35 is $5,302.5375, which rounds to $5,302.54, so an invoice line of $5,302.53 does not match. Find which of the hours, the rate or the amount is wrong, correct it in your accounting system, and export the month again.

An earlier month not reported

SRP’s Report Data instructions say reports must be submitted in month order: if a contract in the file has not been reported for a previous month, the system rejects the upload. Its FAQs add that every missed month comes first, as zero sales if there were none. Report the missing month, by file, or by Form Entry for a month without sales, then upload the current month again.

A required field left blank

For services, SRP’s upload instructions list the required columns as Contract Number, Order Number, Description of Deliverable, Unit of Measure, Quantity of Item Sold, SIN, Unit Price, Total Price and Non-Federal Entity, and say not to leave any of them blank. User Guide v2.0’s tables say a blank contract number, order number, unit, quantity or price will result in a rejection, and so will a blank description, even on a row with a UCID. The SIN and the non-federal entity describe the task order, not the invoice line, so fill them in once for the order and carry them to all its rows.

EA on an hourly labor category

Table 5.5 of the User Guide says to avoid EA (each) for hourly labor rates, because it may cause a rejection. Report standard hours in HR and non-standard hours, overtime for example, in OT; with a Price Proposal Template instead of an FCP catalog file, use the unit on the template, from SRP’s Table 1.

Values GSA allows only in a fixed form

For the columns below, GSA’s pages give the exact values to use without saying what SRP does with any other. Clear each one before you upload. The last column is the finding’s name on EG TDR Reporter’s Review page.

Values that do not match your GSA catalog, behind the “Cannot find items” error on GSA’s Help with TDR page, have their own cure: see Matching titles, UCIDs and units.

The template itself

SRP’s upload instructions end with a list of what not to do to the Excel template: add tabs, change its formatting or column names, add formulas or macros, change the column order, or leave a mandatory column blank. Fill the MAS Data tab (the GWAC-MAC Data tab, which SRP’s instructions call the Non-MAS data tab, is for GWAC and MAC contracts), and when you copy rows in from another file, paste values only, so the source’s cell formats do not come along. GSA’s Help with TDR page adds: download the most current template from SRP each time you report.

The same causes, checked in EG TDR Reporter

EG TDR Reporter runs these checks on every row before it makes the file. Each of the four rejections and each row of the table above is a Block on its Review page, and Make GSA upload file stays grayed out while a Block stands. Each finding names the row, the field and where the rule comes from. A finding from a Setup record, a task order with no SIN for example, has a Fix button that opens Setup at that cell, and fixing it there fixes every row it names; a finding in your export is corrected in your accounting system and the month imported again. If you reported earlier months in SRP before you started with the workbook, set the contract’s first month in the tool on Setup.

A few findings are EG TDR Reporter’s own checks, not SRP causes, such as a row its import could not read; Review names the tool as their source. Warnings, such as a title that differs from your GSA price list, do not stop the file, though GSA may flag the row later; a price above your GSA price waits for a tick on I’ve checked this. After a contract’s free month, the free edition runs the same checks but shows only their number; a license shows every finding. EG TDR Reporter’s checks follow GSA’s published instructions as of its release and may not catch every error; passing them does not mean GSA will accept a report.

Sources

GSA’s own pages, as read on October 22, 2026. They change; the current versions are the ones that count.

• SRP user guide, MAS File Upload Instructions (srp.fas.gsa.gov), the required columns for services, Total Price Paid, the field lengths and What NOT to Do
• SRP user guide, Report Data by File Upload (srp.fas.gsa.gov), the statuses, months in order, the special characters, one reporting period per file and the template’s tabs
• SRP user guide, Report Statuses (srp.fas.gsa.gov)
• GSA, Multiple Award Schedule TDR User Guide, Version 2.0 (PDF) (www.gsa.gov), updated September 2026: section 2.3.2, Tables 4.1, 5.4, 5.5 and 5.7, Appendix 3 and the version history
• SRP user guide, MAS Tables (units of measure, non-federal entity and federal customer codes) (srp.fas.gsa.gov)
• SRP user guide, Data Reporting Options (srp.fas.gsa.gov)
• SRP user guide, Adjust Data by File Upload (srp.fas.gsa.gov)
• GSA, Help with Transactional Data Reporting (www.gsa.gov), last updated Oct 8, 2026
• SRP FAQs (srp.fas.gsa.gov), Business FAQ 11; System FAQs 15 and 16

More in this series: How to Prepare Your Monthly GSA Sales Reporting (TDR) Upload File · Correcting a GSA TDR Report: Adjust Data Replaces the Whole Month · GSA “Cannot Find Items”: Matching Labor Category Titles, UCIDs and Units · All GSA Sales Reporting guides