GSA SRP: Form Entry, Excel Upload or CSV, and Keeping Your Access

David Gul · Last updated October 22, 2026

ExcelGurus is not affiliated with, endorsed by, or acting for the U.S. General Services Administration (GSA). This guide describes GSA’s published instructions as of MAS TDR User Guide v2.0 (September 2026), as read on October 22, 2026; GSA updates them, so check its current pages before you report. It is not legal or tax advice.

GSA’s FAS Sales Reporting Portal (SRP) takes the monthly TDR report five ways: Form Entry, typed into a web form; a file built on SRP’s Excel template; a CSV file; an API; or EDI. SRP’s guide suggests Form Entry for fewer than 50 line items per contract and a file, API or EDI above that, and Form Entry is the only way to report a month with no sales. You can change methods from one month to the next. To log in at all you must be listed on the contract as a point of contact, register with the email address in the contract file, and log in at least every 90 days to keep access. EG TDR Reporter prepares and checks the Excel upload file; it never logs in to SRP and never holds your SRP password.

The five ways to report

SRP’s Data Reporting Options page draws the line at 50: contractors with fewer than 50 line items per contract may prefer Form Entry, and above 50 rows it recommends a file, CSV, API or EDI. GSA’s User Guide says the same more briefly: Form Entry for a small number of orders or line items, or for zero sales, and a file upload for many orders or line items at once. SRP’s FAQs say you can change reporting methods from month to month.

Reporting by Form Entry

1. Choose Reporting, Form Entry, and pick the contract. SRP fills in the reporting period with the last outstanding month, and will not let you report a later month while an earlier one is unreported.
2. Answer Yes or No to zero sales. For a month with sales, enter the order number (PIID), choose Add Order and type the order’s lines, with Add New Line for each further line on the same order. You can reuse data from earlier reports and edit it.
3. Save Only saves the report and updates the total fee due, so you can come back to it before you submit.
4. Submit, tick the box that affirms the data is accurate, and confirm. The reporting status then reads Submitted.

SRP marks the fields it requires with an asterisk and will not submit a report without them. Its guide adds that other fields may be mandatory under your contract even when SRP does not need them to submit.

Reporting by Excel file upload

1. Download the template each month, from the Report Data menu (Download Template) or from the FAS SRP Excel Template link on SRP’s home page. GSA asks you to use the most current template each time you report, and to check that it has not changed.
2. Enter the rows on the MAS Data tab, with your contract number in column A on every row; the GWAC-MAC Data tab, which SRP’s instructions call the Non-MAS data tab, is for GWAC and MAC contracts. When you paste, paste values only, so that no cell formatting comes across. On services rows, leave the columns SRP does not list for services empty.
3. Choose Report Data, File Upload, pick the reporting period, browse to the file and choose Upload. Tick the box that confirms your data, then Submit.
4. The status reads Submitted or Rejected. Processing takes from a few seconds to about an hour, depending on the number of rows, and SRP emails you about a failed upload and a successful submission. For a rejected upload, the File Upload page gives the reason: fix the file and upload it again.

A file can be up to 100 MB, about 1,000,000 rows, and can cover several contracts if they share one reporting period. How to prepare the upload file goes through the template column by column, and Why SRP rejects an upload covers the reasons GSA names.

Corrections differ by method

A month already submitted is changed under Adjust Data. In Form Entry you can change, add or remove single lines. A file uploaded through Adjust Data replaces everything reported for that month, so it has to carry every row, old and new, and every adjustment needs a justification. Correcting a report has the steps.

Which way fits your contract

If you have a handful of rows a month and they rarely change, Form Entry, with last month’s data reused, may be all you need. A file fits when the rows come from an accounting export, when several labor categories and orders repeat every month, or when you want every row checked before anything reaches SRP. Whichever you use for months with sales, a month with no sales goes in by Form Entry.

EG TDR Reporter makes the Excel upload file for a MAS services contract, not a CSV file. It fills the template you download from SRP that month, and its message names the reporting period to choose in SRP, since the file does not carry it, and the route: Report Data for a first report, Adjust Data for a correction. A month with no sales is recorded on its Month page with one click once you report it by Form Entry in SRP, and the Archive lists both kinds of month.

Who can log in, and keeping access

SRP access rests on your contract file. GSA’s Help with TDR page sets three conditions:

• You are listed on the contract as its IFF point of contact, administrative representative or authorized negotiator.
• You register with the email address listed in the contract file. SRP checks the email you log in with against the contract file, and the two must match exactly.
• You log in at least every 90 days to keep access.

To register, go to SRP’s website, choose Register, enter your email address and follow the prompts; a first-time contractor registers for multi-factor authentication, which everyone who reports in SRP needs. The person who reports and pays need not be the same each month, but each must be a point of contact on the contract.

Adding someone, or replacing someone who left

A change to the contractor’s points of contact is a contract action: ask your procuring or administrative contracting officer to start it, through the eMod process. If the person who reported for you leaves the company, the company adds a replacement to the contract the same way; once the new person is on the contract and has a multi-factor authentication account under the contract file’s email address, they can report and pay. To regain access or merge accounts, GSA points you to its Vendor Support Center, whose contact details are on SRP’s home page.

A practical point that follows from these rules, not a GSA rule: because access depends on the contract file and on a login every 90 days, it is worth having more than one point of contact on the contract and logging in when you report each month, so that one person’s absence does not leave nobody able to report or pay.

EG TDR Reporter never logs in to SRP and never holds your SRP password: you log in, choose the reporting period and upload the file yourself.

Sources

GSA’s own pages, as read on October 22, 2026. They change; the current versions are the ones that count.

• SRP user guide, Data Reporting Options (srp.fas.gsa.gov)
• SRP user guide, Report Data by Form Entry (srp.fas.gsa.gov)
• SRP user guide, Report Data by File Upload (srp.fas.gsa.gov)
• SRP user guide, MAS File Upload Instructions (srp.fas.gsa.gov)
• SRP user guide, Adjust Data by File Upload (srp.fas.gsa.gov)
• GSA, Help with Transactional Data Reporting (www.gsa.gov), last updated Oct 8, 2026: monthly reporting, the current template, SRP access and technical issues
• SRP FAQs (srp.fas.gsa.gov), Business FAQs 1, 3 and 11; System FAQs 2 to 4, 6, 8 and 15
• GSA, Multiple Award Schedule TDR User Guide, Version 2.0 (PDF) (www.gsa.gov), updated September 2026: section 2.2
• FAS Sales Reporting Portal (SRP), where the Excel template is linked (srp.fas.gsa.gov), the template, the upload specification link and first-time registration

More in this series: How to Prepare Your Monthly GSA Sales Reporting (TDR) Upload File · Why SRP Rejects a TDR Upload File, and How to Fix Each Cause · Correcting a GSA TDR Report: Adjust Data Replaces the Whole Month · All GSA Sales Reporting guides